--- title: "OriginArt: tailored collection management | Tixer case" description: "How Tixer replaced OriginArt's local system with browser-based collection management, barcode scanning, AI search, public presentations and a staged migration." image: "https://tixer.be/og-image.webp" url: "https://tixer.be/en/cases/originart-collection-management" --- [Home](https://tixer.be/en)[Cases](https://tixer.be/en/cases)OriginArt # From one computer to a collection that works everywhere. OriginArt relied on an outdated system that ran on a single computer. Tixer replaced it with one browser platform for collection management, loans and client presentations, on any computer or phone. [Discuss your process](https://tixer.be/en/contact?onderwerp=custom-software)[See what Tixer built](#sectie-2) Built around your work ![](https://tixer.be/_image?href=%2F_astro%2Foriginart-logo.DBD6NjEU.webp&w=140&h=28&f=webp) Operations OverviewPresentationsArtworksQR labelsExport Inventory Artworks **Overview**Operational view of the collection, relations and rentals. Search everythingAI chat Artists**•••** Artworks**•••** Relations**•••** Rentals**•••** **Collection status**Where the artworks are currently located. - Available - Rented - Maintenance **Rentals over time**Development of active rentals. **OriginArt** Custom software · Barcodes · AI search · Public presentations · Data migration ## The situation: a system that could no longer grow OriginArt rents art to businesses, featuring work by artists with an intellectual disability. The existing system only ran on one local computer, and its fixed structure did not allow new fields. This led to more and more workarounds and a growing risk of entry errors. Client presentations were manual work too: assembling a PDF, uploading it to Drive and sharing it again after every change. C:\\COLLECTIE> - Only available on one computer - Fixed fields and error-prone workarounds - Presentations as PDFs on Drive - Limited search in the collection ## What Tixer built We turned a rigid local archive into a digital workflow that moves with the team and the collection. Staff open the same current collection on computer, tablet or phone and see straight away where a work is and who has it on loan. **Collection**Current artworks and their status. Search everythingAI chat ArtworkArtistStatus Colour in motionOriginArt collection_In house_ Blue cityOriginArt collection_On loan_ UntitledOriginArt collection_Reserved_ Available Rented Maintenance ### Collection, always current Status and client per artwork in one place, in a flexible data structure that accepts new fields without workarounds. ### Scan with a phone Every artwork can carry a barcode label. One scan opens the right work, so staff update its status or loan straight away. originart.nl/presentatie/•••• OriginArt**A selection for your space** ### Presentations in one link A chosen selection of works becomes a polished online presentation. OriginArt shares one public link and updates the selection without a new PDF or Drive link. ## Search for what you mean With text and visual AI search, OriginArt searches the collection in plain language. You are not limited to what was entered exactly, but can search for what you mean, such as colourful works available for a meeting room. ![](https://tixer.be/_image?href=%2F_astro%2Foriginart-logo.DBD6NjEU.webp&w=140&h=28&f=webp) Operations OverviewPresentationsArtworksQR labelsExport Inventory Artworks **AI chat**Search with text Search everythingAI chat Search with textSearch with image Show available colourful works for a meeting room Matching available works found in the current collection. Colour in motionBlue cityUntitled - Search in plain language - Ask questions about the collection - Find similar works from an image ## Renewing without stopping daily work All data was checked and transferred in stages while OriginArt kept working in the old system. An automated migration and clean-up tool normalised entry errors without changing the old database. **Legacy system** **OriginArt** - Old system stays available - Migrate and clean up data - Normalise entry errors automatically - Switch over in a controlled way ## The result: one platform for the whole team Where the work used to depend on one computer, the team now uses one browser platform for collection management, loans and client presentations. We keep working together, so the application grows along as the work changes. The visuals on this page show how the application is set up, not screenshots of client data. A client only appears in a case when they choose to. ![](https://tixer.be/_image?href=%2F_astro%2Foriginart-logo.DBD6NjEU.webp&w=140&h=28&f=webp) Operations OverviewPresentationsArtworksQR labelsExport Inventory Artworks **Overview**Operational view of the collection, relations and rentals. Search everythingAI chat Artists**•••** Artworks**•••** Relations**•••** Rentals**•••** **Collection status**Where the artworks are currently located. - Available - Rented - Maintenance **Rentals over time**Development of active rentals. ### Visit OriginArt Read more about OriginArt's mission and collection on their own website. [Visit the website: Visit OriginArt](https://www.originart.nl/) ## Continue exploring Find the detail that matches your question. [Custom software](https://tixer.be/en/services/custom-software)[Internal tools](https://tixer.be/en/solutions/internal-tools)[Custom web application](https://tixer.be/en/services/web-application-development)[Approach](https://tixer.be/en/approach)[Cases](https://tixer.be/en/cases) ## Frequently asked questions Clear answers to common questions. Why did OriginArt need new software? The old system ran on a single local computer and did not allow new fields. That led to workarounds and entry errors, and client presentations had to be shared as PDFs on Drive every time. What does the application include? Collection management with status and client per artwork, loan registration, barcodes scanned with a phone, presentations through a public link and text and visual AI search. What can OriginArt do with AI search? Search the collection in plain language, ask questions about the works and find similar works from an image. Does it work on mobile? Yes. The browser application works on desktop, tablet and mobile. Staff scan the barcode on an artwork and update its status or loan straight away. How was the data migrated? The data was checked and transferred in stages. A migration and clean-up tool normalised entry errors, and the old system remained unchanged and available until the switch. Can Tixer assess a similar process? Yes. We begin with the existing workflow, users, information and constraints before deciding whether custom software fits. ## Which process does your team still track by hand? Tell us how it works today. Together we'll look at where custom software can bring overview, speed and calm. [Discuss your process](https://tixer.be/en/contact?onderwerp=custom-software) ```json {"@context":"https://schema.org","@graph":[{"@type":"ProfessionalService","@id":"https://tixer.be/#organization","name":"Tixer","url":"https://tixer.be","logo":{"@type":"ImageObject","url":"https://tixer.be/tixer-logo.svg"},"image":"https://tixer.be/og-image.webp","description":"Tixer is a Dutch-Belgian software company in Dessel, Belgium. 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